Administrative Assistant

Supports department personnel regarding clerical work and administrative detail by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Composes and types routine correspondence.
• Organizes and maintains file system, and files correspondence and other records.
• Assists Supervisors with routine documents related to attendance, EQRs, etc.
• Coordinates departmental schedules and appointments.
• Arranges and coordinates with the Executive Assistant on all travel schedules and reservations.
• Conducts research, and compiles and types statistical reports of a daily, weekly or quarterly nature.
• Makes copies of correspondence or other printed materials.
• Supports the administrative activities of the HSE group.
• Orders and maintains supplies and arranges for equipment maintenance.
• Daily reports for the LED panels in the HFW mill.
• Prepares action plans from team meetings and keeps team on track
• Coordinate meeting schedules for HFW conference room.
• Attend and document notes/action plans and distribute them for all operations meetings including: Area Teams, Operations Staff, & Special Projects
• Support all documentation tracking for Area Teams and Special Projects
• Support the Shipping Coordinator as back-up

EDUCATION AND EXPERIENCE:

High school education required.  Solid computer and keyboarding skills required.  Minimum of 3-5 years administrative experience, and preferred experience in manufacturing.

QUALIFICATIONS, SKILLS, AND ABILITIES:

• Good verbal and written skills to effectively represent the Company over the phone, to personally greet and interact with customers and visitors, and to prepare documents and correspondence.
• May be required to do production spreadsheets, to compile expense and budget reports, and to prepare other hard number documents.
• Able to make sound business decisions on behalf of department management.
• Able to think analytically.

PHYSICAL DEMANDS:

The person in this job must be able to sit for extended periods and operate a PC, stoop, bend, file records, use a telephone and other general office equipment, and be able to ambulate to offices throughout the mill to fulfill work assignments.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

Circumstances may require meetings throughout the facility, including the mill and offsite. Some travel may be required. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.

Stupp Corporation is committed to providing equal employment opportunity ("EEO") and will make employment decisions without regard to race, color, religion, national origin, citizenship, age, sex, gender, sexual orientation, sexual preference, gender identity or gender expression, veteran status, marital status, disability, or any other characteristic protected under applicable laws and regulations. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability, protected veteran status or any other characteristic protected under applicable laws and regulations. Under the Americans with Disabilities Act and other applicable laws, Stupp Corporation will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment.

Current Openings for Administrative Assistant Jobs at Stupp Corporation